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Free Purchase Bill Generator

Purchase Bill Generator

AI Invoice Maker records the bills you receive. A Purchase Bill runs Vendor → My Company — the opposite direction to a sales invoice — so it captures what you owe a supplier rather than what a client owes you. Also called a vendor bill or supplier bill. No account required.

Record a Purchase Bill →

Why use AI Invoice Maker for purchase bills

Purchase Bill is one of six core document types you can select when creating a document. Choosing it fixes the direction to Vendor → My Company, so the vendor is the issuer and your company is the recipient. It uses its own numbering sequence (BILL- by default) and produces a normal PDF you can email, search in History, and back up.

🔁Direction set for you

Pick Purchase Bill and the Vendor → My Company direction is applied automatically.

🔢Independent BILL- numbering

Starts at BILL-1000 and runs separately from your invoice numbers.

⚡Smart Auto-Fill

Fill line items from the built-in IT service catalog for a target amount.

📄PDF documents

Generate PDFs on your device with live preview before export.

✉️Email sharing

Send the bill PDF from the create screen, preview, or History.

🗂History

Search saved bills by vendor, amount, or bill number.

💸Expense-side totals

Purchase Bills feed the dashboard expense totals, not invoice revenue.

☁️Google Drive backup

New bill PDFs upload to your own Drive under Purchase Bills.

Note: AI Invoice Maker is not accounting or bookkeeping software. It creates and stores Purchase Bill documents — there is no ledger, accounts-payable aging, or reconciliation.

Businesses that record purchase bills

Examples of businesses that keep vendor and supplier bills alongside their own invoices.

Small businesses
Contractors
Agencies
Retail stores
IT companies
Consultants
Freelancers
Service providers

Typical workflow

How a vendor bill is recorded in AI Invoice Maker.

Step 1

Start the bill

Use the Record Purchase Bill quick action on the dashboard, or pick Purchase Bill as the document type.

Step 2

Enter the vendor

Add supplier details under From (Vendor). Your company fills the Bill To side as the recipient.

Step 3

Add line items

Type items manually or use Smart Auto-Fill, then set tax, discount, or shipping if the bill includes them.

Step 4

Save and share

Check Live Preview, download the PDF or email it, and find it later in History.

  1. Direction is fixed. Sales documents run My Company → Client. Purchase Bill runs Vendor → My Company, and you do not choose the direction yourself.
  2. Numbering is independent. Purchase Bills start at BILL-1000 by default. Change the prefix and next number in Settings without affecting invoice numbering.
  3. Your logo and stamp are not applied. Branding belongs to whoever issues the document, and on a Purchase Bill that is the vendor.
  4. Status options are Draft, Unpaid, Paid, Cancelled, and Archived. There is no overdue status for Purchase Bills.
  5. All fifteen PDF templates are available, exactly as they are for the other document types.
  6. Google Drive uploads go to AI Invoice Maker/[Company]/[Bank]/Purchase Bills/. Older Purchase Documents/ and Incoming/ folders are still discovered for compatibility, but they are not the structure for new uploads.

Example purchase bills

Common line items on a vendor or supplier bill. Enter them manually or use Smart Auto-Fill, which builds varied line items from the built-in IT service catalog for a target amount. Smart Auto-Fill is a catalog tool, not the AI assistant — the AI Invoice Assistant does not create Purchase Bills.

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FAQ

Questions about recording purchase bills in AI Invoice Maker.

Is Purchase Bill a real document type?

Yes — Purchase Bill is one of six core document types, selectable when you create a document, with its own numbering prefix (BILL- by default).

Who appears as vendor and who as buyer?

The vendor or supplier is the issuer, entered under From (Vendor). Your own company is the recipient under Bill To. The direction is fixed to Vendor → My Company.

What numbering do Purchase Bills use?

Their own sequence, starting at BILL-1000 by default. You can change the prefix and next number in Settings independently of your invoice numbering.

Does my logo and stamp appear on a Purchase Bill?

No. Your company logo and stamp appear on sales-side documents you issue. On a Purchase Bill the vendor is the issuer, so your branding is not applied.

Can the AI Assistant create Purchase Bills?

No. The AI Invoice Assistant creates and edits invoices, quotes, estimates, and proforma invoices. Purchase Bills are created manually, and Smart Auto-Fill can fill line items.

How are Purchase Bills stored in Google Drive?

New PDFs upload under your company and bank folders into Purchase Bills. Older Purchase Documents and Incoming folders are still discovered for compatibility.

Is this accounting software?

No. It creates and stores Purchase Bill documents. There is no ledger, accounts-payable aging, or reconciliation.